Vendors - IFF 2010 Booth Information
Submissions for Food and Craft vendors and Information Kiosks for the 2010 Islands Folk Festival are now available below. You must have Adobe Acrobat reader to see these files.
All Vendors must apply in advance to be part of the Festival.
Here are the 2010 printable Application Forms for both Craft/Info Booths and Food Vendor Booths.
Please download the appropriate form for your goods or services. All other non-food services such as massage tables, non-profit organizations or instrument sales tables, should apply via the "Craft" application.
The Islands Folk Festival is a community-oriented, non-commercial event. Please note that participation in the Festival will be better rewarded if your motivation is from a desire to experience a wonderful weekend of great music while generating revenue from sales.
Booths must remain open for the duration of the Festival.
Please Note:
Weekend Passes must be purchased for all workers, including the owner/operator.
All pricing information will be contained within the Vendor application form.
Once the Festival Committee has received your application you will be contacted.
Booth Set-up
Full access set-up is permitted on Friday, July 23rd, 2010 before 4:30 p.m.
Please make sure you have been assigned your space approved and allocated by the Vendor Coordinator.
If you need access on Saturday and/or Sunday to replenish food supplies or stock you may do so until 9:45 a.m.
Stage times
- Friday, 6:00pm - Midnight
- Saturday, 10:00am till Midnight
- Sunday, 10:00 till 4:30pm
If deliveries are required - You must make arrangements with the Vendor Coordinator to move your goods on-site with the assistance of our exemplary volunteer crew.
Absolutely NO PRIVATE ACCESS (especially vehicles) will be permitted after 10:00 a.m., Saturday and Sunday.
Notice to all vendors
The Cowichan Folk Guild prides itself on the integrity of events it stages. Beginning with our showcase event, the Islands Folk Festival, we are making a strong commitment to the environment by eliminating as much garbage on-site as possible - and we need your help.
All vendors are being asked to make every effort possible to reduce potential garbage by only bringing items on-site that can be composted or recycled. Surprisingly, this will be easier than ever before - thanks to a new commercial composting facility that can accept almost anything organic, and a one-stop-drop recycling system on-site for almost any clean paper, plastic or metal. With a wide range of waste diversion options and a little forethought, such as using ketchup and mustard bottles instead of single-serve disposable packets, together we can avoid almost all potential garbage. Zero Waste is the direction we're heading, and it's not that far off.
To do this there will be a series of strategically located "Recycling Centres" with four receptacles each as defined below. All food and merchandise vendors are asked to please scan through the on-site composting and recycling options described below, then review your current practices and make adjustments where necessary. These "Recycling Centres" are being developed as a model for most other events of this nature in the region, and will become a familiar waste management system and approach for event vendors and patrons alike.
2010 vendors will be required to utilize reusable, compostable or recyclable containers, dishes, utensils, (corn starch forks) cups, etc. Any material handed to a customer must be 100% compliant with reuse, recycle or compostable policies. As an example, products made of, or containing Styrofoam are prohibited.
All food vendors must be prepared to provide proof of "Food Safe" certification along with your application.
Booth Infrastructure
Power is available for both lighting and appliance. You must supply a 100' minimum #14 Cabtire extension cord. Maximum electric power available is 30 amps per booth. Booth rental includes power for 4 x 60 watt bulbs. If you require extra power a $35.00 surcharge applies.
Operators using heat elements or open flame, etc. MUST have an appropriate fully charged extinguisher at their booth.
Fire regulations do not permit the use of candles.
Food Safety requirements must be met according the applicable regulations of the Central Vancouver Island Health Unit. A health officer will be on site to ensure compliance.
All food booths must have hot water capabilities.
A copy of approved health application must accompany each food booth application. Information & application forms are available at the Health Unit. (call 250-746-1414)
If you intend to utilize the regular campsite and/or recreational vehicle site then the normal fees for those spaces will apply.
Parking on-site is extremely limited and should be arranged with the Vendor Coordinator. No charge applies. However, if you should require more parking spaces than allotted by the Vendor Coordinator then you must park additional vehicles in the regular parking spaces available provided at the normal rate.
No pets are allowed on site.
Thank you for your interest in the Islands Folk Festival.
Upcoming Events
Musicians Registry
The Cowichan Folk Guild is continually building a musicians registry. We often receive requests from venues and other organizations to supply musicians (and equipment) for their events. We would like to hear from you if you are an active muscian and would like to be considered as part of our gig referral service. Send us an email with your name, the instrument(s) you play, the main style of music, and your contact information. We will add this information to our registry and will contact you when an opportunity arises. Kind of like a free booking agency. First dibs of course will be given to Cowichan Folk Guild members in good standing. It's only fair that our valued members get the perks first. Not a member, well you just found another great reason to join up.
Got Bottles! We need them!
As part of the CFG’s fundraising activities we have set up an account at the Duncan recycling centre. After sorting your bottles and containers just tell the counter person you would like to donate your return to the Cowichan Folk Guild. Every penny helps. We really appreciate your support and it helps the environment too!
